Alright, the structure of your cover letter should be this way. I know you have such articles pertaining on how cover letter should be written, yet at the end, it is still you yourself will be the one to decide whatever the your preferred structure will be. Anyways, this is only a suggestion based on personal experiences on how cover letter should be written. Let us follow the Modified block format of a letter, and here it goes . . . . . . .
First and foremost, the Date should be placed at the right part of the typewriting where your letter should be written. Again, I would like to emphasize that typewriting should be the standard white as your cover letter is also a business letter and white bond paper or type writing paper should be the only typewriting to be used. Colored paper is a big No as these are used only on informal letters like invitation and likes.
From the Date, leave two spaces and from the left part is where you should type the addressee – the name of he person to where your cover letter should go. The addressee should be written in all caps format. Under the should be the position of that person, usually, this person is the Human resource head of the department or the principal or the director, or the President. Below the position is the address where such institution is located, this will be the physical address the institution. You should be aware that the name, the position of the title of the addressee and the physical address should aligned with each other. No indention should be done here.
The Greeting or Salutation should be placed two spaces after the address in the receiver or addressee. It should be addressed as: Dear Sir or Dear Madam or Dear Ma’am. This is why you need to determine the gender of the receiver to be particular on the Salutation. Since your cover letter is also a business letter, you should use colon ( : ) at the end of the salutation. After the salutation, leave one space and type your cover letter introduction.
Within the Introduction should contain your name written in bold letters to be followed by your age, course or degree and the year you’ve graduated. I would like to suggest that after that sentence make a period. This sentence is the main content of your cover letter. Of course you can also add your present address if you like. Leave another one space before the second paragraph.
In your second paragraph, you need to mention where did you get the information that they are in need of additional manpower and that you are highly qualified and so you are sending this cover letter. Depending on your style, you can also enter change the introduction and the second paragraph. This is very important as most f those huge company or institutions advertise in the newspaper, TV ads and even through the internet regarding their need for additional manpower.
The third paragraph should contain your experience in which it should be related or closely related to job you are applying. In here must show how your contributions had made certain point in your previous job and point of experience where the company had given you certificate of appreciation because of your unusual contributions which the company had save thousands in their expenses.
For your cover letter last paragraph should be you contact information. That you can be contacted anytime in their convenient time. Remember that the company or the school will be the one to set time for an interview; thus, you should be ready on this anytime. You can write it this way: Should you feel I am qualified for the position, I can be contacted through this numbers: 000000 or through my email address: (youremailaddress).
In the complementary close, I am using “truly yours” and not “Sincerely yours” and leave two spaces again for your signature over your printed name.
You should be aware that a cover letter should in one page type writing only. Two pages cover letter is big no as you will surely bore the reader of your cover letter.
